Executive Assistant


London, Holborn

Who you’ll be working with

You will be part of a team of up to 25 EA’s working to support a number of VP’s across various areas within Capgemini. The team has a great reputation within Capgemini and ensures VP’s receive the best quality support. On occasion ensuring great delivery means getting involved in holiday cover for colleagues, and other items to support your wider team and the VP community at Capgemini.

The focus of your role

Based in a busy, vibrant environment in Holborn Viaduct, you will be providing secretarial and administrative support to 2-3 Vice Presidents.

What you’ll do

  • With the utmost discretion you will be responsible for comprehensive and proactive diary management

  • You’ll schedule meetings both internally and externally and be adept at managing multiple diaries across different time zones. Prepare daily agendas, ensuring that required travel is organized

  • Responsibility for taking notes during the CEO’s weekly operations meetings. Maintain records of meetings with a high degree of accuracy

  • Proactive handling of email/voice mail and preparation of action lists to assist Vice Presidents in the prioritisation of his or her time. Maintaining discretion at all times

  • Producing documents and presentations using Word, Excel and Powerpoint

  • Monitoring and entering of expenses, timesheets and invoices using online systems

  • Handling of general enquiries which on occasion include client calling

  • Assisting other EA’s if and when necessary, including holiday cover at senior level

  • Ad-hoc projects as required – willingness to ‘get involved’

What you’ll bring

  • Experience in an EA role, at a similar level
  • Experience in a professional services or blue-chip environment
  • Excellent English both oral and written
  • Advanced Microsoft Word, PowerPoint, Excel & Outlook
  • Event organisation experience, i.e. large events
  • Excellent attention to detail
  • Adaptable and willing to work across various areas/projects as required. A flexible approach
  • Inquisitive and interested, will seek out solutions and explore options rather than wait to be told what to do
  • Ability to remain calm under pressure and deliver to tight deadlines
  • Good team-working skills and willingness to support colleagues as required.


What we’ll offer you

Professional development. Accelerated career progression. An environment that encourages entrepreneurial spirit. It’s all on offer at Capgemini. And although collaboration is at the core of the way we work, we also recognise individual needs with a flexible benefits package you can tailor to suit you.

Why we’re different

At Capgemini, we help organisations across the world become more agile, more competitive and more successful. Smart, tailored, often-groundbreaking technical solutions to complex problems are the norm. But so, too, is a culture that’s as collaborative as it is forward thinking. Working closely with each other, and with our clients, we get under the skin of businesses and to the heart of their goals. You will too.


Capgemini positively encourages applications from suitably qualified and eligible candidates regardless of age, disability, family or care responsibilities, gender and gender identity, marriage and civil partnership, pregnancy and maternity, race (which includes colour, caste, nationality and ethnic or national origins), religion or belief, sexual orientation, social or educational background. We foster an inclusive culture that enables everyone to achieve their full potential and enjoy a fulfilling career with us. Our comprehensive flexible benefits package and lifestyle policies enable our employees to balance their individual, family and work-life needs.

Find out more and apply



Posted on:

June 22, 2018

Experience level:

Experienced Professional

Education level:

(i)GCSE or equivalent

Contract type:

Permanent Full Time






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