Executive Assistant with English

About us

 

Capgemini is a global leader in consulting, technology services and digital transformation. Capgemini Poland’s Business Services unit is at the forefront of innovation in areas such as HR Services, Finance & Accounting, Supply Chain, Intelligent Automation and Business Transformation. Our international team features people from 60 different nationalities, and we work on exciting, multi-lingual projects with some of the world’s leading brands.

 

Who are we looking for?

 

Requirements

  • Fluent English and French communication skills (Oral, Written & Presentation)
  • Excellent communication skills needed to interact at various organizational Levels
  • Readiness to take own initiative
  • Great Customer Service Skills
  • Ability to learn quickly
  • Team player attitude
  • Advanced knowledge of MS Office package
  • Strong computer and Internet research skills

 

What will you do?

 

As an Executive Assistant, you will be responsible for administrative and project management duties such as:

  • Calendar management, manage and organize trips of executive. Maintaining databases, reporting such as utilization, forecast or resourcing for executives and team.
  • Understanding of business needs of your Supervisors of developing overall business awareness and a strong sense of anticipation while establishing good working relationships with Clients, internal departments and stakeholders.
  • Gain knowledge on internal and external policies/rules such as: expense policy/ travel policy/ recruitment policy and put them in action and follow up on them when required.
  • Have a highly professional, personable style, which fosters trust and cooperation.
  • Demonstrate an ability to maintain confidential information, ability to exercise good judgment as well as initiative in a variety of situations with limited supervision.
  • Always deliver the highest standard of support as a first point of contact.
  • The ideal candidate is comfortable in a high-performing, fast-paced team.

 

Main accountabilities

Responsibility for timely and accurate accomplishment of given tasks and projects management activities related to:

  • Client meetings, tele & video call, conferences, Senior Management trainings
  • Join meetings/calls to take minutes, collate and distribute them and take required actions
  • Preparation of Power Point presentations & required financial reports upon request
  • Travel arrangements including travel documentation, logistics, accommodation and respective approvals
  • Claiming expenses for Superiors and credit card reconciliation;
  • Handle time report entry and approvals (Clarity reporting)
  • Support in various Superior’s projects: manage project related logistics including project numbers, resources, quotes, descriptions, summaries and status;
  • Procurement support
  • Close collaboration with staff across all units/departments
  • Inbox management on request
  • General administration duties and ad-hoc requests
  • Provide EA back-up support to others when needed
  • Extensive calendar management on a daily basis

 

What we offer?

 

Atmosphere

  • Working with great people and in legendary atmosphere
  • No formal dress code
  • Annual family picnics
  • Unforgettable integrational events
  • Employee volunteering opportunities and interesting CSR projects
  • We value and respect diversity in terms of gender, nationality, roles, age, interests
  • Internal celebration initiatives: Children's Day, St. Nicholas Day and many more
  • Supporting employees' hobbies: Business Run, e-sport games, basketball, volleyball

 

Development

  • Development in expert or leader competencies
  • Broad training offer with possible co-funding
  • Access to MIT Sloan Management Review Polska knowledge base
  • Introduction plan for new employees and Buddy Initiative
  • A wide range of instructor-led and e-learning trainings
  • Co-financing for post-graduate studies and courses
  • Many companies under one roof / internal headhunters
  • Internal development events: conferences, meetings, communities
  • Education First platform for learning English online

 

Benefits

  • Contract of employment for an indefinite period
  • Bonuses, including those for new employees recommendation
  • Additional life insurance
  • Access to MyAudiobooks – Entertainment and personal
    growth in audio version
  • Attractive package of extra benefits of your choosing (fitness, gym, cinema, etc.)
  • Disability inclusion, assistive technologies, reasonable accommodations
  • Private medical care for you and your family
  • Bicycle parking and carpooling options
  • Free coffee, water, milk and wide range of teas
  • Anti-smog plants in offices
  • Car leasing

Ref:

390621

Posted on:

December 12, 2019

Experience level:

Experienced Professional

Contract type:

Stałe zatrudnienie, pełny etat

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