Capgemini UK plc has won the contract to develop a High Level Design for an Electronic
Document and Records Management (EDRM) system at the Home Office following a competitive
bidding process. The proposed new system will promote more collaborative ways
of working within the Home Office and boost internal efficiency by improving access
to information.

If the High Level Design is accepted, Capgemini will be responsible for implementing
both the new technology and the associated programme of business change at the
Home Office. The company will work in close collaboration with a Home Office team,
with incumbent IT supplier Fujitsu, and with two of its other alliance technology
partners, Microsoft and Meridio.

The aim of the project is to give the Home Office a state-of-the-art system for
managing and exploiting one of its greatest assets, information. It will enable
staff to:

  • store and manage documents and records more effectively and share knowledge more
  • find information for comprehensive and up-to-date briefings for Ministers and
    officials searching a central Home Office information store;
  • quickly retrieve all documents on a subject, so that public enquiries can be
    answered faster;
  • easily assemble evidence for supporting policy, using a powerful search engine
    collecting information from many different sources.

Gareth Bunn, Head of Government and Public Sector at Capgemini, said: ‘Our bid
put the focus strongly on the business benefits of EDRM and spelt out precisely
how they will be achieved. This clearly chimed with the expectations of the Home
Office, as did our track record of successfully delivering complex time-critical
public sector programmes. Also key to our success, we believe, was our partnership
with Microsoft and Meridio to design a solution that will meet all Home Office


For further information, please contact:

The Red Consultancy

Liz Hayes/Sarah Wilkinson/Emma Fanshawe

Tel: 020 7025 6573/6508/6559

Notes to Editors

The Electronic Document and Record Management (EDRM) Project is part of the Chorus
Programme which brings together the Information Access Projects (IAPs) and EDRM
as part the HO business change programme. The Programme is a major contributor
to HO reform. The IAPs are helping HO Units to organise their information and
store it in the Corporate File Plan, which is a HO-wide information structure.
This will not only support the HO response to FOI but will allow HO staff to share
their information across all sections, not just in local information silos. Building
on the IAPs EDRM will deliver:

  • a programme of education so everyone understands the principle of organising
    their information and sharing their knowledge and expertise;
  • a central information store for HO information; and
  • a powerful search engine that will collect information from many different sources
    with just one search.

The Chorus Programme will change the way we work so that organising and sharing
information become part of our culture.

Capgemini, one of the world’s foremost providers of Consulting, Technology and Outsourcing
services, has a unique way of working with its clients, which it calls the Collaborative
Business Experience. Through commitment to mutual success and the achievement
of tangible value, the company helps businesses implement growth strategies, leverage
technology, and thrive through the power of collaboration. Capgemini employs approximately
60,000 people worldwide and reported 2003 global revenues of 5.7 billion euros.
More information about individual service lines, offices and research is available

Founded in 1975, Microsoft (Nasdaq “MSFT”) is the worldwide leader in software,
services and solutions that help people and businesses realise their full potential.

Meridio is a leading worldwide provider of enterprise Document and Records management
software, engineered for Microsoft .NET platforms. Meridio’s mission is to enable
its clients to manage unstructured data across the enterprise to meet their goals
of regulatory compliance, business efficiency and profitability. With massive
scalability, exceptional usability, and proven deployment success, Meridio’s secure
Document and Records Management solutions mean compliance without compromise.