Senior Executive Assistant / Vice President Support

Who you’ll be working with

As the digital innovation, consulting and transformation brand of the Capgemini Group, Capgemini Invent helps CxOs envision and build what’s next for their organizations. Located in more than 30 offices and 10 creative studios around the world, its 6,000+ strong team combines strategy, technology, data science and creative design with deep industry expertise and insights, to develop new digital solutions and business models of the future.


Capgemini Invent is an integral part of Capgemini, a global leader in consulting, technology services and digital transformation. The Group is at the forefront of innovation to address the entire breadth of clients’ opportunities in the evolving world of cloud, digital and platforms. Building on its strong 50-year heritage and deep industry-specific expertise, Capgemini enables organizations to realize their business ambitions through an array of services from strategy to operations. Capgemini is driven by the conviction that the business value of technology comes from and through people. It is a multicultural company of 200,000 team members in over 40 countries. The Group reported 2017 global revenues of EUR 12.8 billion. People matter, results count.

What you’ll do

Based in a busy environment in Holborn Viaduct, you will be providing secretarial and administrative support to 2-4 Vice Presidents.

 Key Responsibilities:

  • Comprehensive and proactive diary management to ensure productive time usage and potential.  Regular scheduling of meetings, accommodating multiple diaries across different time zones
  • IT support
  • Excellent organisational skills, both of self and Vice Presidents.  Will take the lead in planning agenda and preparing Vice Presidents for meetings, briefings etc. Monitoring and organisation of client and internal meetings and conference calls
  • Itinerary planning to ensure seamless logistics and to maximise exposure to clients and potential clients/partners
  • Proactive handling of email and preparation of action lists to assist Vice Presidents in the prioritising of his or her time
  • Liaison with external clients and partners, some of who are at Chairman/CEO level, and their offices to promote a good relationship and ensure desired access
  • Preparation and assisting facilitation of team meetings, both external and internal
  • Producing documents and presentations using Word, Excel and Powerpoint
  • Monitoring and entering of expenses, timesheets and invoices using online systems
  • Set up and maintenance of internal distribution and contact lists
  • Handling of general enquiries and sometimes client calling
  • General administration duties
  • Assisting other PA’s if and when necessary, including holiday cover at senior level
  • Managing and prioritising room bookings if required
  • Flexibility around working hours, if and when necessary
  • Liaison with clients and staff on behalf of the Vice Presidents
  • Ad-hoc projects as required

What you’ll bring

Person Specification:

  • Flexible approach
  • Good communication skills and telephone manner
  • Professional appearance and behaviour

Key Competencies, skills and experience:

  • Experience at a similar level in a professional services or blue-chip environment
  • Excellent English both oral and written
  • Advanced Microsoft Word, Powerpoint, Excel & Outlook
  • Event organisation experience, ie large events

Personal Qualities:

  • Pro-active and common-sense approach
  • Inquisitive and interested, will seek out solution and explore options rather than wait to be told what to do
  • Ability to remain calm under stress and deliver tight deadlines
  • Good communication skills and telephone manner
  • Maintain confidentiality at all times
  • Good team-working skills
  • Self starter & Conscientious

Capgemini positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. We are committed to hiring, developing and retaining the best people to deliver innovative, world-class solutions for our clients.  We foster an inclusive culture that enables everyone to achieve their full potential and enjoy a fulfilling career with us. Our comprehensive flexible benefits package and lifestyle policies enable our employees to balance their individual, family and work-life needs.


In order to commence a role with Capgemini UK plc you will be required to provide documentary proof prior to joining the Company that you are entitled to live and work in the UK.



Posted on:

January 18, 2019

Experience level:

Experienced Professional

Education level:

Bachelor's degree or equivalent

Contract type:

Permanent Full Time



Business units:



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