064617-Procurement Specialist

About Capgemini

Capgemini is a global leader in consulting, digital transformation, technology and engineering  services. The Group is at the forefront of innovation to address the entire breadth of clients’ opportunities in the evolving world of cloud, digital and platforms. Building on its strong 50-year+ heritage and deep industry-specific expertise, Capgemini enables organizations to realize their business ambitions through an array of services from strategy to operations. Capgemini is driven by the conviction that the business value of technology comes from and through people. Today, it is a multicultural company of 270,000 team members in almost 50 countries. With Altran, the Group reported 2019 combined revenues of €17billion.


Visit us at www.capgemini.com. People matter, results count. 

Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.

This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship.


Click the following link for more information on your rights as an Applicant -http://www.capgemini.com/resources/equal-employment-opportunity-is-the-law



Ensures the release of orders to suppliers in accordance with the purchasing rules of the company. Manage the supplier order portfolios and manage the supplier deliveries according to the requirements of internal production (costs, deadlines) expressed by the scheduling department for its scope of activity.

• Responsible for releasing, maintaining and monitoring the buying of materials, parts, supplies and equipment in a timely and cost effective way while maintaining high quality standards and specifications.
• Ensure that all related documentation listed on the PO has been sent to the suppliers as needed and in accordance with engineering)
• Obtain the PO confirmation/acknowledgement from the supplier
• Maintain the Purchase Order tracking system which includes the cancellation, re-scheduling and expediting of current orders.
• Communicates with departmental representatives, and suppliers as it relates to over-shipments, delivery shortages, and changes in quantity, delivery dates, and price discrepancies. Report such changes and adjust purchase orders accordingly in a timely manner as required
• Maintain all data in MRP system related to purchasing, contact info, payment terms, quantities, lead-time, U/M etc.)
• Manage vendor relationships and assists in building effective partnerships.

Get parts on time:
• Follow up on your order portfolio, and take action on it
• Track deadlines by having regular communication with the supplier
• Meet with suppliers to resolve delivery issues i.e.: over shipments, errors in paperwork, invoicing etc.
• Manage crisis: use the right level of escalation with the supplier and/or internally
• Participate in daily meetings and weekly deadline review meetings
• Track the parts at supplier level
• Write shipping requests if necessary

Guarantee costs / Contribute to the right level of stock:
• Track fixed assets and investment requests according to your scope
• Respect the factory's procurement strategy
• Participate in inventory review meetings, reschedule orders if necessary
• Manage inventory on a regular basis at suppliers and help understand discrepancies and resolve shortages

Manage gaps:
• Manage invoices discrepancy by relying on the buyer if necessary
• Help shipping/receiving resolve reception discrepancy
• Assist with correction of the receiving and invoices errors by interfacing with the related departments.
• Track expected credits and unreceived invoices
• Make order amendments to take into account changes to technical files i.e.: Drawings, BOM revisions etc.

Participate in the continuous improvement and performance of the company: 
• Participate in internal continuous improvement projects
• Contribute with the buyer to the implementation of supplier progress plans
• Update any information and maintain the ERP settings to ensure accurate alignment with current supplier data and situation.
• Analyze on time KPI and share them with suppliers
• Propose any improvements aimed at increasing productivity and quality, and optimize deadlines

Additional duties
• Assist with sourcing new/alternative products and vendors to support new and existing products.
• Assist quality department on the implementation of corrective or preventive action with suppliers. 
• Assist in the development, implementation, and maintenance of a vendor qualification system.
• Assist with the maintenance and alignment of all purchasing processes with SKF ISO quality and EH&S systems.
• Maintain all data in MRP system related to purchasing (i.e.: supply agreements, pricing, contact info etc.) Light inventory duties may be required
• Additional duties and responsibilities could be requested
• Emergency backup to shipping/receiving

• post-secondary diploma
• ERP/MRP related experience a must
• Shipping experience considered an asset but not a requirement
• Able to be flexible and multi-task
• 3-5 years related experience
• Proficient in M

Candidates should be flexible / willing to work across this delivery landscape which includes and not limited to Agile Applications Development, Support and Deployment.



Posted on:

May 13, 2022

Experience level:

Experienced (Non Manager)

Education level:

Bachelor's Degree (±16 years)

Contract type:




Business units:

Engineering & R&D Services


Engineering & R&D Services


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